You’ve decided to move on, but the question of severance is hanging in the air. How do you bring it up without sounding demanding? The answer lies in how you address the severance package in your resignation letter. That single document can set the tone for the entire conversation. Get it right, and you protect your financial interests while maintaining a professional relationship. Get it wrong, and you might leave money on the table—or burn a bridge.

What does it mean to address severance in a resignation letter?

Simply put, it’s the section where you state your willingness to discuss the terms of your departure. You’re not demanding anything. You’re opening the door. For example: “I would like to discuss a mutually agreeable separation agreement that includes severance terms.” That keeps it collaborative. You signal that you understand the standard business letter format for resignations, yet you’re also advocating for yourself.

When should you mention severance?

Do it as part of the resignation letter itself, not in a separate email. The letter is your formal writing tip: it establishes a record. If your company has a policy on severance (for layoffs, for instance), reference it. If they don’t, you’ll need to start the negotiation later. The best time to bring it up is in the final paragraph, after you’ve thanked them and given your notice. Keep the tone polite but clear. Ever received a letter that felt too stiff or too casual? Aim for the middle ground—professional correspondence that sounds like you, not a robot.

How to choose the right approach (sample vs. custom)

You can use a resignation letter sample as a starting point, but don’t copy it word for word. A customizable letter lets you adjust the language to match your relationship with your boss. If you’ve never discussed severance before, avoid jumping straight to demands. Instead, say “I look forward to discussing a transition plan that works for both of us, including any severance considerations.” That covers your assets without sounding aggressive. For industries like hospitality or retail, where severance is less common, you might need to be more direct; check out our sample resignation for hospitality industry staff for phrasing ideas.

Common mistakes and how to avoid them

One major error: using outdated salutations like “To Whom It May Concern” when you know your manager’s name. That kills the personal touch. Another mistake: ignoring the format. If you’re sending a digital letter via email, don’t include elaborate letterhead design. A clean subject line and a few paragraphs work better. Also, never threaten or demand. Saying “I expect severance” is a red flag. Instead, phrase it as a request: “I would appreciate the opportunity to discuss severance terms.” That’s letter writing etiquette at its simplest.

Practical step-by-step guidance

1. Start with a clear resignation statement

State your position and last working day. No fluff.

2. Add a brief appreciation

Thank them for the opportunity. This maintains goodwill.

3. Address the severance package

Write something like: “I would like to have a conversation about a separation package, including severance, to ensure a smooth transition.”

4. Close with a call to action

Offer to meet or discuss further. Keep it open-ended.

If you’re unsure about the overall structure, review a resignation letter sample for leaving before project completion—it shows how to frame a tricky situation professionally.

Proofreading and tone check

Before you hit send, read the letter aloud. Does it sound like you? Too robotic? Adjust the tone in writing until it feels natural. Check the salutation and closing: “Sincerely” works for most, but “Best regards” is fine for a less formal workplace. And always proofread. A typo in a severance discussion can look careless.

What if you’re panicking about the resignation interview?

If the severance discussion spills into a meeting, don’t worry. The letter is just the opener. Use it to set the stage. For tips on handling the actual conversation, read how to handle a resignation interview discussion. It covers exactly how to steer the talk back to severance without sounding pushy.

One final thought

Think of the resignation letter as a tool, not a trap. The sample you choose gives you a framework—but your voice fills it in. Practice once or twice. You’ll notice that after the first draft, the next one comes faster. And the more you treat it as professional correspondence rather than a legal document, the more natural your request for severance will feel. You’ve got this.

Next step: Grab a simple resignation letter template, swap in your details, and adjust the severance line to match your comfort level. Then send it knowing you’ve done it right.